PropertyKE Management System
Buildings, units, tenants, rent collection, arrears, expenses and owner reporting for property managers and landlords.
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Project overview
The agency manages residential and mixed-use buildings for multiple landlords. Rent rolls lived in spreadsheets, and owner statements took days to compile each month.
Bedrock Systems built a property management platform where every unit, lease, payment and expense is recorded once and reported automatically.
The challenge
Arrears were discovered late because spreadsheets were updated in batches.
Deposits, service charges and utility recoveries were tracked inconsistently.
Owner statements required manual assembly from several files each month.
What we delivered
Portfolio structure of buildings, units, occupancy status and lease terms.
Tenant ledgers with rent invoices, receipts, deposits and running arrears.
Expense capture per building with categories for maintenance, utilities and service providers.
Automated monthly owner statements, collection reports and a full audit log of user actions.
Key capabilities
Portfolio view
Buildings, units, occupancy and vacancy at a glance across all landlords.
Rent & arrears
Invoices, receipts and running balances per tenant with arrears ageing.
Expenses & maintenance
Building-level cost capture with categories and supplier records.
Owner statements
Monthly income, expense and net-payout reports generated automatically.
The result
- Arrears are visible daily rather than at month-end.
- Owner statements generate in minutes instead of days.
- Every financial action is traceable through the audit log.